Which report can alert you to potential duplicate client records?

• A. [GNRL-403] Public Alert Notice
• B. [DQXX-110] Duplicate Clients
• C. [EXPS-102] Service Expense Review
• D. [DQXX-102] Program Data Review

Answer: (B)

In HMIS, preventing duplicate client records relies on a report that flags potential matches across client files. The Duplicate Clients report is designed to scan key identifying fields—like name, date of birth, and other demographics—and highlight records that may represent the same person. This lets staff review and verify whether two records should be merged or linked to a single client profile, which helps keep client histories accurate and prevents inflated service counts.

Other reports focus on different tasks. A Public Alert Notice report isn’t about identifying duplicates; it’s for communicating alerts to the public. A Service Expense Review looks at financial transactions and expenditures, not at client identity. A Program Data Review assesses program data quality in general but doesn’t specifically flag possible duplicate client records.