When requesting revisions to the services offered by your program, what information should you provide?

• A. A brief, vague note
• B. A list of new services only
• C. A detailed explanation of which services to revise and how you would like them formatted
• D. Nothing needs to be provided.

Answer: (C)

When you request changes to the services offered by your program, you need to provide a detailed explanation of exactly which services to revise and how you want them documented and formatted. This ensures everyone understands the scope of the revision and how to implement it consistently in HMIS. Describe the specific services or service categories that should change, what the modifications are (for example, updated eligibility criteria, changes to delivery method, frequency, duration, or component additions/removals), and how the changes should be recorded in the system. Also specify the preferred formatting or documentation approach—such as attaching a revised service catalog or matrix, listing the data elements and fields affected, providing mappings to HMIS data standards, and including any notes for data entry or reporting. This level of detail prevents ambiguity, supports accurate data capture, and makes it easier to align the revisions with reporting and quality standards. A vague note or merely listing new services leaves gaps about scope and implementation, and asking for nothing would miss an opportunity to improve data quality and service delivery.