To update inventory, what specific information should you provide to the HMIS Team?

• A. The exact number of beds and/or households to add or remove
• B. Only a general note without numbers
• C. A request to rename an inventory category
• D. No information is needed because updates are automatic.

Answer: (A)

Providing the exact quantity to adjust is essential because HMIS inventory counts must reflect the real capacity. When you specify the exact number of beds or households to add or remove, the HMIS Team can update the records precisely, keeping bed counts, availability, and related reports accurate. A general note without numbers wouldn’t change the inventory, and renaming an inventory category affects labeling rather than quantity. Updates aren’t done automatically; a clear, specific quantity is needed for each change. If helpful, include the effective date of the change and a brief reason, but the key part is the exact amount to adjust.