If you need to update the program's site address or contact information, what should you do?

• A. Rebuild the program from scratch.
• B. Post the changes in the public forum.
• C. Update internally without HMIS involvement.
• D. Contact the HMIS Team to assist with updates and to request a review to ensure accuracy.

Answer: (D)

Coordinated data updates through the HMIS Team are essential to keep program information accurate and properly reflected across the system. When a program’s site address or contact details change, the HMIS Team can verify the new information, make the update in the official configuration, and ensure it feeds correctly into directories, reports, notifications, and any data-sharing workflows. This helps prevent mismatches or broken references that could disrupt communication or data quality.

Other approaches pose real risks. Rebuilding the program from scratch is unnecessary and could overwrite or ignore existing historical data. Posting changes in a public forum can lead to confusion and inconsistent information being used by partners. Updating internally without HMIS involvement may create discrepancies between local records and the HMIS, compromising data integrity and access controls. The best path is to contact the HMIS Team to assist with updates and to request a review to ensure accuracy.