For Street Outreach project types, which data elements MUST be recorded?

• A. Date of Engagement on Program Entry Screen only.
• B. Standard data elements including Program Entry Screen, Program Status and Annual Assessments, services, and Program Exit Screen.
• C. Only Program Entry Screen and Program Exit Screen.
• D. No standard data elements; only demographic data.

Answer: (B)

Street Outreach relies on standard HMIS data elements to create a complete record of a client’s engagement and services from start to finish. The Program Entry Screen captures baseline information at enrollment, establishing who is served and their initial needs. The Program Status keeps track of whether the client is active, enrolled, or exited, which supports ongoing outreach planning and service delivery. Annual Assessments ensure that the client’s needs and eligibility are reviewed regularly, keeping data current for planning and reporting. Recording the services delivered documents what was provided, when, and for how long, which is essential for accountability, outcomes, and funding reports. The Program Exit Screen records how the client exits and their destination, closing the episode and enabling proper performance measurement. Together, these elements ensure a complete, standards-based data trail; omitting any of them would leave gaps in tracking and reporting.